Technical translation & localization Decatur, TN · by appointment
ESDEJAPT
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Services & prices · quoted in writing before we start

send us what’s due first.

Everything we do is on this page, with a price next to it. Translation, glossaries, in-country review — each billed per project, so the figure on your quote is the figure on your invoice. If reading a rate card isn’t how you want to spend the afternoon, tell us about the file on a free call and we’ll do the sums for you.

get a fixed price on my file or call (805) 427-0080 and talk it through

The people who usually ask:

  • Class I–III device makers
  • Regulatory affairs consultants
  • Software & firmware teams
  • Distributors entering a new market
A reviewer’s desk with a printed English–German glossary, a pen and a sterile device pouch, in black and white

Where prices start

Certified translation$0.21 / word
Terminology glossary$685 / language
In-country review$540 / set
Signed certificateincluded
  • Written quote within one business day
  • No project-management or file-handling fees
  • Our own errors corrected at no charge

Rate card · prices in US dollars

every line we bill for, with the price beside it

Word rates are counted on your English source. Turnarounds are typical for one language; extra languages run side by side, not one after another.

Showing all 15 services.

Every project also gets a signed certificate of accuracy at no extra cost.
ServicePriceTypical turnaroundAsk about it
certified translation 5 services
device manuals, IFUs & labelsInstructions for use, operator manuals, labels and packaging inserts — worked directly in your InDesign, FrameMaker or Word files. $0.27per word 8–10 business days for a 40-page IFU quote my manual
regulatory submissionsTechnical documentation, clinical evaluation summaries and labelling sections for EU MDR, PMDA, ANVISA and COFEPRIS files. from $2,350per submission, fixed Set in your quote, once we’ve read the package send the outline
replies to reviewer questionsWhen a regulator writes back. We put their questions into plain English for you, then translate your answers back out. from $640per response letter 3–5 business days ask about a reply
software & device screensUI strings, error messages and help text, sent as .xliff, .json, .strings, .resx or a plain spreadsheet. Variables left exactly as written. $0.21per word About 5 business days for 8,000 words price my strings
release updatesNew and changed strings only, checked against your existing glossary so last release’s wording stays put. $0.21per word · $195 minimum per language 2–3 business days send the changes
terminology glossaries 3 services
new glossaryUp to 300 terms per language — device names, warnings, button labels — agreed with you and locked before translation begins. $685per language 3–4 business days start a glossary
glossary extensionAnother 100 terms added to a glossary we already keep for you, with the same notes and sign-off. $165per 100 terms, per language 2 business days add terms
glossary health checkHave a term list from a previous supplier? We look for clashes, gaps and wording a regulator is likely to question. $415per language 3 business days check my list
in-country review 3 services
linguistic QA reviewA second linguist living in the target country reads every line against your English and against what local readers expect. $540per document set 3–4 business days add a review
second opinion on outside workThe same review, on files translated somewhere else. You get a marked-up copy plus a plain-English summary of what we’d change and why. $0.09per word · $360 minimum 3–5 business days get a second read
screenshot fit-checkEach translated label checked against real screenshots, with shorter, still-correct wording suggested wherever it overflows. $385per language 2 business days check my screens
add-ons 4 services
layout check after typesettingPage-by-page look at the final layout: no clipped warnings, no stray line breaks, symbols where your English edition has them. $6per page, per language Runs alongside the review include it
typesetting in your filesWe place the translated text into your InDesign or FrameMaker pages and send back print-ready PDFs with the source files. $14per page, per language Adds 2–3 business days ask about layout
rush deliveryFor when you need it in under half the usual time — and only once we’ve agreed on the call that it can be done properly. +30%on the project price Agreed with you before we start call about a rush
extra certificate copiesAnother signed certificate of accuracy, addressed for a second regulator, notified body or distributor. $35per copy Same business day email for a copy

The three core services

what each line on your invoice actually pays for

You don’t have to buy all three. But it helps to know what you’d be getting — and what you’d be skipping — before you decide.

A delivery pack: a signed certificate of accuracy, a printed glossary and checked proof pages, in black and white

What lands in your inbox at the end: translated files, your glossary and the signed certificate.

Certified translation

the translation itself

A medical or software specialist translates your file, working from your glossary and inside your own layout or string files. Nothing gets copied into a separate document and pasted back by someone else.

You send

  • The source files, in whatever format you already use
  • A PDF of the English edition for reference
  • Older translations, if you have any

You get back

  • Translated files in the same format
  • A side-by-side file for your own checks
  • A signed certificate of accuracy

$0.21–$0.27 per word · or a fixed price for submissions

quote my translation

Terminology glossary

the glossary, settled before page one

The short list of words that matter most — your device name, every warning, every button — agreed with you once and then used the same way in every file, every update, every year. It’s the cheapest insurance on this page.

You send

  • Terms you’re already unsure about — or nothing, and we’ll pull them
  • Product names you never want translated

You get back

  • A spreadsheet per language, with a note on why each term was chosen
  • Room for your in-market colleague to sign it off

$685 per language · up to 300 terms

start my glossary

In-country linguistic QA

a second reader who lives there

A different linguist, based in Madrid, Mexico City, Munich, Osaka, São Paulo or Lisbon depending on your market, reads the whole translation. They catch the things a careful translator abroad can still miss: a term that’s shifted, a date format that looks odd, a phrase no local nurse would use.

You send

  • Nothing extra — it follows straight on from translation

You get back

  • A short report listing each change and the reason for it
  • The reviewer’s name on your certificate

$540 per document set

add a review

A worked example

here’s what a real quote looks like

A 40-page instructions-for-use leaflet, about 9,800 English words, going into German and Japanese for EU and Japanese launch. These are the exact line items you’d see on paper — no project-management fee, no file-handling charge, no line called “miscellaneous.”

Both languages run at the same time, so the whole job takes about ten business days, not twenty.

  • EN → DE
  • EN → JA
  • 40 pages
get one like this for my file
Quote · sampleIFU-0412 · Rev. C

instructions for use, english into german & japanese

German translation9,800 words × $0.27$2,646
Japanese translation9,800 words × $0.27$2,646
Terminology glossary2 languages × $685$1,370
In-country review2 document sets × $540$1,080
Layout check after typesetting80 pages × $6$480
Signed certificate of accuracyboth languages$0
project total $8,222

Works out at $4,111 per language. Invoiced once, on delivery. If your English grows after we quote, new words are priced at the same rate and agreed with you before we translate them.

Before you send anything

send the file you already have

No need to convert, export or tidy anything first. If it’s one of these, we can work in it directly — and if it isn’t, ask anyway.

  • .idmlInDesign
  • .fm / .mifFrameMaker
  • .docxWord
  • .xliffLocalization exchange
  • .jsonWeb & app strings
  • .stringsiOS & macOS
  • .resx.NET resources
  • .xmlAndroid & firmware
  • .xlsxA plain spreadsheet
  • .pdf only?That’s fine. We’ll ask whether the source file still exists, and quote a little extra to rebuild the layout if it doesn’t.

Files travel by a secure upload link we send after the first call — never as email attachments unless you’d rather.

Before you sign anything

fair questions about the money

If something on the rate card doesn’t add up for your project, that’s exactly what the free call is for. Twenty minutes, no files needed.

book my free 20-minute call (805) 427-0080
why per project and not by the hour?

Because you should know the cost before you commit, not after. We read the file, price it once, and that price holds — even if a page takes us longer than expected.

what if my document changes midway?

Send the new version and we’ll show you exactly which words are new or changed. Those are priced at your original rate, and we wait for your OK before translating them.

is there a minimum order?

For small software updates, $195 per language. For outside-review work, $360. Everything else is simply priced on what you send.

when and how do I pay?

One invoice, sent with your delivered files. We take Visa, Mastercard, American Express and ACH bank transfer.

what if a regulator questions a word we chose?

We’ll explain the choice in writing so you can reply. If it turns out we got it wrong, the correction — and any updated certificate — is on us.

get a fixed price